Privacy Policy

Last Updated: 01/01/2026
Organization: Deedz
Website: https://www.deedz.ca

Our Commitment to Privacy

Deedz respects your privacy and is committed to protecting personal and business information in a transparent, responsible, and lawful manner.

We collect only what is necessary, use information only for defined purposes, and never sell or misuse data. Privacy is fundamental to maintaining trust within the Deedz ecosystem.

Applicable Laws & Compliance

This Privacy Policy is designed to comply with:

Personal Information Protection and Electronic Documents Act (PIPEDA)
Applicable provincial privacy laws
Industry best practices for not-for-profit organizations in Canada

Where provincial laws apply, Deedz complies with the higher standard of protection.

Information We Collect

Depending on how you interact with Deedz, we may collect the following types of information:

Personal Information

Name, email address, and contact details
Proof of identity, citizenship, or permanent residency (where required)

Business Information

Business name, registration details, and address
Business plans, pitch decks, and financial projections
Employment information and hiring commitments

Application Information

Funding requests and intended use of funds
Supporting documents such as invoices or quotes
Written statements explaining economic impact

Technical Information

IP address (anonymized where possible)
Browser type, device type, and operating system
Pages visited and interaction data

How We Use Your Information

Information collected by Deedz is used solely for purposes including:

Processing and evaluating applications
Verifying eligibility and compliance
Facilitating sponsor–recipient alignment
Communicating decisions and updates
Meeting legal, audit, and governance requirements
Improving website functionality and user experience

We do not use personal information for marketing without consent.

Anonymous Review & Limited Access

Deedz operates an anonymous review process.

Personal identifiers are removed during evaluation
Only authorized reviewers under NDA access application data
Sponsors receive information only after approval and only what is necessary

This protects applicants from bias, influence, and misuse of information.

Cookies & Tracking Technologies

What Are Cookies

Cookies are small data files stored on your device that help improve website functionality and performance.

Cookies We Use

Essential cookies (site functionality)
Performance and analytics cookies (e.g., traffic insights)

We do not use cookies to track individuals across unrelated websites.

Analytics & SEO Tools

Deedz may use tools such as:

Google Analytics
Search Console
SEO and performance plugins

These tools collect aggregated, non-identifiable data to improve accessibility and usability.

You may control cookies through your browser settings.

AI & Automated Tools

Deedz may use AI-assisted tools to:

Pre-screen applications
Identify patterns or inconsistencies
Improve efficiency

AI tools do not make final decisions.
All approvals involve human review.

Data used in AI processes is protected and not shared externally.

Data Sharing & Disclosure

Deedz does not sell, rent, or trade personal information.

Information may be shared only:

With sponsors after approval and with consent
With service providers under confidentiality agreements
Where required by law or regulatory authority

All third parties are required to uphold privacy standards.

Data Storage & Security

Deedz takes reasonable technical and organizational measures to protect information, including:

Secure cloud storage
Access controls
Encryption where appropriate

Despite best efforts, no system is entirely immune to breaches. Deedz cannot guarantee absolute security but acts responsibly to mitigate risk.

Data Retention

We retain information only for as long as necessary to:

Fulfill stated purposes
Meet legal and compliance obligations

Data may be anonymized or securely deleted when no longer required.

Your Rights

You have the right to:

Request access to your information
Request corrections
Withdraw consent where applicable
Ask questions about data use

Requests must be submitted in writing.

Communication Preferences

Deedz communicates primarily via email.

We do not engage in unsolicited marketing communications.
You may opt out of non-essential communications at any time.

Third-Party Links

Our website may contain links to third-party sites.

Deedz is not responsible for the privacy practices of external websites. Users are encouraged to review those policies separately.

Children’s Privacy

Deedz does not knowingly collect information from individuals under the age of 18.

Policy Updates

This Privacy Policy may be updated periodically to reflect:

Legal changes
Operational updates
Improved privacy practices

The most current version will always be posted on deedz.ca.

Contact Us

For privacy-related questions, concerns, or requests, please contact: privacy@deedz.ca

All requests are handled confidentially and in good faith.

Statement of Trust

Your information is shared with Deedz in confidence.

We treat it with care, restraint, and respect — because trust is the foundation of everything we do.